City: Portland
FTE: Full time
Application deadline: Monday, November 14, 2016

Executive Administrative Assistant
Full-time, permanent

Portland, OR, office with occasional statewide and national travel.
Hourly with full benefits, eligible for overtime.

About Oregon Coalition Against Domestic and Sexual Violence (OCADSV):

The Oregon Coalition Against Domestic and Sexual Violence is a non-profit, feminist organization that was founded in 1978. The member programs that serve survivors of domestic and sexual violence in communities across the state comprise the core of the Coalition. As an organization, the Coalition's efforts have been directed toward providing technical assistance, training and public education to local crisis centers and communities; engaging in systems advocacy; and supporting multi-disciplinary efforts to develop effective agency protocols. These activities promote the awareness of sexual assault and domestic violence, enhance systemic responses to victims and their families, and support innovative approaches to ending domestic and sexual violence.

The Oregon Coalition Against Domestic and Sexual Violence (OCADSV) believes in the right of all persons to live their lives without fear, abuse, oppression and violence. We appreciate the diversity made possible by race, ethnicity, gender identity, ancestry, place of origin, color, citizenship, religion/spirituality, sexual orientation, age, marital status, family status, political affiliation and ability.

We engage in an ongoing process of analysis that sees all systems of oppression as interrelated and work to challenge the power structures that legitimize them and perpetuate injustices. We conduct education about the impact of the various oppressions. We examine and improve practices, policies and protocols, on an ongoing basis, to ensure compliance with this statement and encourage and enable member programs in their equity and inclusion efforts.

Position Duties & Responsibilities:

• Provide administrative support to the Executive Director including email organization, appointment scheduling, and travel arrangement support. Establish and maintain a professional office environment.
• Provide support to the Executive Director as liaison for board meetings. Coordinate meeting logistics with sites and caterers and prepare and organize agendas and supplemental materials.
• Coordinate fiscal and accounting duties in collaboration with OCADSV fiscal contractor including but not limited to, bill paying, bank deposits, 3rd party reimbursements, postage meter reconciliation, bill accuracy checks, payroll and timesheet processing and filing.
• Provide office systems management. Receive visitors and general phone calls.
• Coordinate building and office procedures, policies and communications with vendors.
• Coordinate automated phone answering and messaging system.
• Organize and maintain the lending library.
• Organize and maintain electronic office filing system.
• Provide editing of OCADSV publications and materials.
• Support program coordinators as assigned by the Executive Director.
• Provide other duties as assigned by the supervisor. Along with other OCADSV staff, share in promoting solidarity, peer support, team problem solving, conflict resolution, and ethical communication throughout OCADSV.

People of color and people from historically marginalized communities are strongly encouraged to apply.

Application Guidelines/Contact:
Please send a resume and cover letter highlighting your qualifications to Melissa Gorgon Clark, Executive Administrative Assistant, at [email protected] by Monday, November 14, 2016.

People of color and people from historically marginalized communities are strongly encouraged to apply.

The Oregon Coalition Against Domestic and Sexual Violence is an equal opportunity, affirmative action employer committed to workforce diversity.