As a benefit of maintaining OCADSV membership, each Coalition member program in good standing is eligible to receive scholarships for up to two staff members to attend our conference.
Overview
Each attending member program may receive:
- Registration fee waivers for up to two (2) attendees from that program;
- Discounted registration fees for additional attendees from that program;
- Lodging reimbursement $131.40 per night with 3 nights reimbursement at $394.20 ;*^
- Round-trip mileage reimbursement (at the federal rate of $0.655/mile) for one vehicle per program;*° and
- Childcare reimbursement for the children of up to two (2) attendees.
Registration fees waivers and discounts
- Before registration opens, we will send each OCADSV member program‘s executive director or DV/SA lead program coordinator an email containing special scholarship codes. These codes, when entered into the appropriate field on the conference registration form, allow up to two (2) people to register for the conference at no cost, with the third and subsequent registrants at a discounted rate (varies, based on date of registration).
Lodging reimbursement
- Lodging reimbursement rate is based off of the reduced room block rate Sunriver offers for attendees of the Oregon coalition.
- Please submit your lodging final bill within two weeks of the conference, the sooner we receive it the sooner we will be able to process. Programs can expect reimbursement 4 weeks from when we receive documentation
Mileage reimbursement
- Roundtrip mileage figures are pre-calculated by OCADSV based upon the shortest geographic route between Sunriver Resort and the address we have on file for each Member Program. If you feel this calculation would represent a significant deviation from attendees’ actual incurred mileage, you may request an exception to this policy via email to Rowan@ocadsv.org
Child care reimbursement for Scholarship Attendees
- OCADSV is no longer able to facilitate securing childcare as it is no longer a service offered by the Sunriver Resort.
- Sunriver has recommended a local service, Snappy Sitters, and as with lodging we are asking that attendees make their own childcare arrangements. Scholarship attendees will be able to submit reimbursement requests to us after the conference for 3 full days of childcare in addition to other reimbursement documentation.
The glorious fine print
* Scholarship checks will be issued and mailed to each Member Program from Bill.com within 4 weeks of when we receive your reimbursement documentation. Registrants attending on scholarship still need to pay up front for their lodging and transportation expenses. We cannot process reimbursements for any program/organization that has not paid their 2023 OCADSV membership dues. Please contact OCADSV staff if there is hardship in paying this year’s dues.
^ Maximum lodging compensation available per Member Program is $394.20 (formula: $120 per night x 3 nights + 9.5% tax). Any additional expenses incurred will not be compensated by OCADSV and are the responsibility of the attendees and/or Member Program.
° Roundtrip mileage figures are pre-calculated based upon the shortest drivable route between Sunriver Resort and the address we have on file for each Member Program. We strongly encourage car-pooling whenever possible.
Updated: August 2023